visit our website at: www.shelvingexchange.com   *online catalog now viewable*
860 Wakefield   Suite 200  Houston,  Texas  77018  phone- 713-697-8888      fax-713-697-9009

OUR NEWSLETTER TO OUR

FAMILY OF CLIENTS

   Shelving Exchange Inc. has a new GSA Contract Number. As a specialist in the Government Procurement Program we bring you a buyer platform that will save you valuable time and money in your e-commerce activities.
 

What is HIPAA?
It is the Health Insurance Portability & Accountability Act

**New standards for healthcare
     delivery
**Protection of confidentiality
**Security of health data
**(For more information about     HIPAA
http://www.hhs.gov/ocr/hipaa/
   or,
 http://aspe.os.dhhs.gov/admnsimp/ )

Who Must Comply?
All Healthcare Organizations
Physician Offices 
Dental Offices
Insurance Providers
Health Plans
 

  Click on times two for Virtual reality tour!
This is awesome!!!!!!!!!!


Times-2 Speed Files rotate to give twice as much filing  and secure storage in the same space.

What is HIPAA?

When?
Patient Privacy Rule compliance is required on April 14, 2003.

Who Administers HIPAA Enforcement?
The Health and Human Services Office for Civil Rights (OCR)
 has oversight responsibility for HIPAA and would supervise any correction of problems.

What implication does HIPAA have for Times-2?
While much of the HIPAA compliance pertains to the adoption of standards, storage, and
dissemination of electronic data, there are also mandates for the safeguard of physical
storage and maintenance of that data and conventional records.

 

Times-2 Helps Meet HIPAA Requirements
**Times-2™, like the units shown above, can help you meet HIPAA compliance, providing the necessary security for patient record privacy.
**Times-2™ doubles your security. Not only does the entire unit lock, but Times-2 also comes with individually locking security drawers, an additional safeguard.

Federal Register/Vol. 65, No. 250, Section 164.530 – 
The Department of Health and Human Services (DHHS) responded to comments on the Administrative Requirements of HIPAA. They state. . .

... Examples of appropriate safeguards include requiring that doors to medical records departments  (or to file cabinets housing such records)  remain  locked,
 limiting which personnel are authorized to have the key or pass code.

We now have a formal " Request For Quotation Form"  on our  'ORDER CATALOG'  page to better serve you.(also see right below this marquee)  If you know what you need and want a price, just fill out our form and we will get it to you asap.

Click here for "Request For Quotation Form"


                          


       Enterprise Records Management Systems
We are the "Opus 32"  Houston Dealer for Records Management Solutions

OPUS is an enterprise-wide comprehensive Information Management and Records Tracking System designed for use on stand-alone workstations, local area networks, and wide area networks.   OPUS combines the following Records Tracking requirements into one solution:

Active Records File Rooms - Storing and archiving of active and inactive paper documents from for organizations. This requires the ability to handle high volume of user requests with very efficient productivity tools for fulfillment.

  

 
Archive Center Records Management - Warehouse storage and records retrieval for inactive records.  These requirements include shelf level tracking, space management and the ability to interface with various portable bar code scanning devices.

Records Retention Management - Manage the life cycle of all records base on an  approved corporate Retention Schedule.  This should include the ability to tie a Retention Schedule to each 'Record', calculate destruction dates, and reference governmental and industry citations relating to the Retention Schedule.

Electronic Image Tracking - As more and more records are becoming electronically imaged, the system must track and view images without the requirement of additional software.

 

OPUS supports a large Law firm with high activity......
OPUts a l
Or a large box storage facility not only tracking boxes but files in the boxes too

If you have any comments about this newsletter, “leads” stories, short articles or favorite Web links you would like to share with us, contact
Michael Carrington, Sales and Marketing Manager. mikec@shelvingexchange.com

This section of our newsletter is dedicated to Local Current Events by professionals who strive for the same level of integrity and success we at Shelving Exchange Inc. seek to exemplify.


Congratulations
 to
Brad Hofstetter
 in his new position as the  General Sales Manager for Thoroughbred Technologies, in Sugarland, Texas. 
(Thoroughbred Technologies is the maker of the "OPUS 32" Records Management System)